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Compliance Records

The Records section contains all §26 KCanG compliance records. All records are immutable — once created they cannot be modified or deleted.

Record Types​

Dispensing Events​

All dispensing transactions processed through the dispensing gate. See Dispensing for how to create these.

Propagation Records​

Cuttings and seeds distributed to members. Required by §26 KCanG.

To record a propagation:

  1. Go to Records → Propagation.
  2. Click New Record.
  3. Enter: member, source batch, type (cutting/seed), quantity, date.
  4. Save.

Destruction Records​

Cannabis that must be destroyed (e.g. failed quality check, excess stock, expired product).

To record a destruction:

  1. Go to Records → Destruction.
  2. Click New Record.
  3. Enter: batch, quantity, reason, destruction method, witness (if required), date.
  4. Save.

Loss Records​

Unexplained losses must be reported to the authority within the same business day (§26 KCanG SLA).

To record a loss:

  1. Go to Records → Loss.
  2. Click New Record.
  3. Enter: batch, quantity lost, date discovered, circumstances.
  4. Save immediately — the same-business-day SLA starts from discovery.

An escalation alert fires if a loss record remains open for more than 1 business day.

Transport Records​

Movement of cannabis between locations (e.g. from grow facility to dispensing point).

To record a transport:

  1. Go to Records → Transport.
  2. Click New Record.
  3. Enter: batch, from location, to location, quantity, transport method, date.
  4. Save.

Recall Events​

If you discover a batch is defective or unsafe, you must issue a recall and notify the authority within 2 hours (§26 KCanG SLA).

To create a recall:

  1. Go to Records → Recalls.
  2. Click New Recall.
  3. Enter: affected batch(es), reason, affected quantity, date discovered.
  4. Save.

Recall workflow:

  • open → notified_authority → members_contacted → product_recovered → closed

An escalation alert fires if a recall remains open for more than 2 hours without authority notification.

Place a legal hold on records to prevent retention archival (e.g. during litigation or authority investigation).

Retention Archival​

CANNEVO automatically archives records older than the statutory retention period. Members with open DSARs are excluded from archival until the request is resolved.

To manually trigger archival (compliance officer+): Go to Records → click Run Retention Archival.